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National Consultant to support Country Coordinating Mechanism/Engagement

POSITION TITLE:  National Consultant to support Country Coordinating Mechanism/Engagement
DURATION: 12 days level of effort (LoE) to support pre- and post-preparations for at least 4 CCM by the end of 2022.

LOCATION: Yerevan, Armenia
OPENING DATE: 15 April, 2022
APPLICATION DEADLINE: 6 May, 2022
STARTING DATE: as soon as possible
SALARY: Competitive

APPLICATION PROCEDURES:  Interested applicants should submit their CVs to: secretariat.ccm@gmail.com. Please indicate in the subject line of your e-mail the title of the position that you apply for. Only short-listed candidates will be invited for interviews.

 

Terms of Reference

National Consultant to support Country Coordinating Mechanism

Engagement

 

Introduction The national consultant will support with preparation for pre- and post-Country Coordinating Mechanism (CCM) meetings for key populations, civil society and communities of people living with and/or affected by HIV, tuberculosis and malaria.
Overview Engagement of key populations, people living with and/or affected by the three diseases, civil society and community representatives is a key principle that guides the activities of a CCM. Such engagement should continue throughout the grant life cycle to provide valuable input to strengthen the delivery of programs and achievement of targets. Each CCM should establish a mechanism to engage with these constituencies in a way that allows their input and voices to be heard.

 

To amplify the participation and voice of a CCM’s key populations, civil society and  people living with and/or affected by the three diseases constituencies, this assignment will enhance their preparation and participation both prior to and following CCM (and relevant CCM Committee) meetings. The planned support will be provided by a national consultant hired independently by the CCM Secretariat․

Objectives 1.       Amplify the participation and voice of representatives of key and vulnerable populations, civil society, and/or communities living with and/or affected by the three diseases in CCM meetings and related decision-making forums (e.g. CCM sub-committees), and more generally in governance and stewardship of national HIV, TB and malaria response(s).

2.       Build capacity among the civil society constituencies to effectively prepare for and participate in CCM meetings.

3.       Enhance bi-directional feedback mechanisms between CCM representatives and their constituencies.

Scope of Work
Task Metric
Understand the principle of Engagement and its relationship to the other Evolution principles such as Positioning and Oversight. Engagement E-Learning module completed, and guidelines reviewed.

 

Undertake a desk review.

 

Obtain relevant CCM documentation (bylaws, conflict of interest management policies etc.).

 

For transition contexts, the positioning plan should also be reviewed, where it exists.

 

Reviewed:

·         CCM bylaws or governance documents.

·         Positioning plan, where it exists.

·         Any other relevant documents.

Meet with relevant CCM members to discuss the scope of work, timelines and to gather background for the assignment and input into the process. This includes, but is not limited to, representatives for:

·         Key populations

·         People living with and/or affected by the three diseases

·         Civil society and community representatives

·         CCM Secretariat

 

At the beginning of the assignment, at least one meeting held.
Support preparation of up to 4 meetings (general CCM meetings, oversight committee, other sub-committees, technical meetings, etc.).

 

·         Receive key information from the CCM Secretariat in advance of CCM meetings.

·         Support representatives to prepare for meetings by helping them review and understand agenda items and key documents in advance.

·         Facilitate consultation process with their constituency to obtain input (e.g. qualitative or quantitative data) and positions on the agenda and any emerging issues requiring governance attention.

·         Help define and articulate the constituency’s position for the CCM meeting, ensuring clarity, evidence-based and data-driven arguments and analysis. This should specifically highlight the differentiated needs of populations most vulnerable to and affected by HIV, TB and malaria and community representatives.

·         Outline desired outcome of meetings and proceedings at CCM meetings, ensuring views of diverse stakeholders are taken into consideration.

·         Coordinate the development of speaking notes and other supporting materials to use during CCM meetings.

·         Facilitate and support analytical data-driven discussions and decisions.

Prior to each CCM meetings:

·         Key CCM meeting documents reviewed.

·         Timely consultation with constituencies conducted.

·         Speaking notes developed.

 

 

 

Facilitate debriefs from CCM meetings.

·         Conduct a facilitated discussion of the results achieved /decisions made during CCM meetings by the CCM civil society and community members and/or alternates.

·         Discuss and finalize the agendas to be raised in the next CCM meeting.

·         Bi-directional communication on the issues raised and decision made by CCM and its Committee related to civil society organizations, key populations and/or people living with and/or affected by the three diseases and community with respective constituencies (face to face meetings, virtual meetings).

 

Develop engagement or communication plan, tools, and/or templates for rapid sharing of data/information by CCM representatives of key and vulnerable populations, civil society, and/or communities living with and affected by the three diseases to their constituencies – based on needs of constituencies and their representatives. Engagement/communication plan, tools and/or templates developed for information-sharing and exchange pre- and post-meeting.
Develop a summary report with key findings, including communication gaps, recommendations to strengthen bi-directional feedback, outcomes from facilitations for each of the meetings. Report (maximum 3 pages) on meeting outcomes and next steps.
Deliverables

 

 

CCM to agree on deliverables, which may include the following:

·         Work plan with activities to improve the quality of pre-post meeting preparations.

·         Preparation documents and speaking notes summarizing the position(s) of representatives of key and vulnerable populations, civil society, and communities living with and/or affected by the three diseases.

·         Reports (prior to CCM meetings) summarizing decisions made at CCM meetings and follow-up actions by representatives of key and vulnerable populations, civil society, and/or communities living with and/or affected by the three diseases.

·         Evidence of functional and effective bi-directional accountability/feedback communication channels and tools for rapid sharing of data/information by representatives of key and vulnerable populations, civil society, and/or communities living with and affected by the three diseases to their constituencies.

·         Summary report, including communication gaps, recommendations to strengthen bi-directional feedback, outcomes from facilitations for each of the meetings.

Reporting

Lines

The consultant will report to the CCM Executive Committee

 

The consultant will work in close collaboration with the CCM representatives of key and vulnerable populations, civil society, and/or communities living with and/or affected by the three diseases.

 

The CCM Secretariat is requested to share the consultant’s deliverables with the Global Fund.

 

 

Level of

effort (LoE)

 

Recommendation of at least 12 days level of effort (LoE) to support pre- and post-preparations for at least 4 CCM meetings.

 

 

Qualifications, experience and skills

 

Qualifications

Bachelor’s degree required, with social science, public health, and other relevant field.

 

Experiences and competencies

·         At least 3 years of experience working with key populations, people living with and/or affected by the three diseases, civil society and community groups.

·         Ability to engage populations most vulnerable to and/or affected by HIV, TB and malaria and community representatives, encourage participation, keep people’s attention and keep the discussion moving.

·         Ability to synthesize and summarize strategic information.

·         Ability to coach/mentor.

·         Good analytical and documentation/report writing skills.

·         Strong communication and facilitation skills.

·         Demonstrated expertise and experience of consulting with multi-stakeholder bodies in the areas of civil society organizations engagement, management, capacity development, and/or rights advocacy of populations most vulnerable to and/or affected by HIV, TB and malaria and community groups.

·         Working level of English and native Armenian.

 

Optional qualifications, expertise and competencies

·         Demonstrated knowledge/experience of the Global Fund grant architecture and management process.

·         Demonstrated knowledge/experience of CCM governance related issues.

·         Experience in successful provision of technical assistance in the short and medium term.

·         Demonstrated understanding of civil society constituencies’ role in the Global Fund

 

 

CCM members cannot be considered for this role.