OF THE REPUBLIC OF ARMENIA COUNTRY COORDINATION MECHANISM FOR HIV/AIDS, TUBERCULOSIS AND MALARIA PROGRAMS
I. GENERAL PROVISIONS
1. In the Republic of Armenia the Country Coordination Mechanism for HIV/AIDS,Tuberculosis and Malaria Programmes (hereinafter referred to as CCM) was established on 26 April 2002 by the decision of the National Inter-ministerial Council on HIV/AIDS Prevention aimed at approving the HIV/AIDS Prevention project proposal for submission to The Global Fund to fight AIDS, Tuberculosis and Malaria (hereinafter referred to as The Global Fund), defining the current HIV/AIDS prevention priority strategies, distribution of The Global Fund financial resources and implementation of continuous oversight.
2. This Bylaws defines the CCM operational order. The provisions regulating CCM structure, operations and responsibilities are defined pursuant to the requirements of the Republic of Armenia Legislation and principles and regulations of The Global Fund.
3. The funds received from The Global Fund on behalf of the CCM are managed by Principal Recipient(s) (PR(s)) having the status of a legal entity. The representative(s) of the Principal Recipient(s) is member(s) of CCM.
4. With the purpose of meeting programmatic goals the PR, based on the signed contracts, finances other organizations acting as Sub-Recipients (SRs) of the Projects.
II. PRINCIPLES AND OPERATIONS OF THE CCM
5. The main principle of CCM operations is ensuring collaboration among organizations and the coordination mechanisms of state policy and projects in the field of HIV/AIDS, Tuberculosis and Malaria in the spirit of elimination of discrimination and stigma against vulnerable groups and people living with HIV/AIDS, tuberculosis and malaria.
6. CCM operations are aiming to:
1) promote the transparency in funds granting and program implementation;
2) ensure the involvement and the accountability of relevant organizations for the planning and implementation of The Global Fund grants;
3) ensure equal accessibility for organizations pursuant to their professional knowledge and experience;
4) ensure the transparency of all its operations.
III. CCM MANDATE
7. The CCM mandate includes the following responsibilities:
1) organize and coordinate the process of project proposal development and submission to The Global Fund;
2) organize and coordinate the process of applications for continuation of the existing Global Fund projects;
3) invite the participation of all the relevant local and international institutions in the proposal submission process;
4) ensure consistency of the proposals submitted to The Global Fund with the relevant existing national documents (projects) in the areas for which proposals are submitted for;
5) select and propose one or several Principal Recipients and present them to The Global Fund;
6) revoke Principal Recipients in case they do not fulfill the tasks assumed in the grant agreements pursuant to the initial agreement received from The Global Fund;
7) approve the implementation plans of the programs funded by The Global Fund and, if necessary,the changes in the implementation plans of the grant agreements as per request of The Global Fund Secretariat;
8) approve the selection procedure of the Sub-recipients implementing the activities of the The Global Fund grants in compliance with the order defined by the Republic of Armenia Legislation applicable;
9) approve the terms of reference for the SRs competitive selection;
10) monitor the implementation of the program financed by The Global Fund and perform evaluation of the programs;
11) promote through its members sustainability and continuity of programs initiated with The Global Fund funding comparing with national policies realized in the relevant sector;
12) ensure dissemination of information related to the process of The Global Fund application to all interested parties in and outside CCM, with the exception of information prohibited by the Law;
13) elect the CCM Vice-Chair and revoke the latter by CCM voting;
14) decide on and approve the CCM meeting agenda;
15) develop the terms of reference for the CCM Secretariat and selects the Secretariat as described in the present Bylaws;
16) hold discussions on separate issues;
17) carry out other duties reserved to it by the law, present Bylaws and other legal acts.
IV. CCM ORGANIZATIONAL STRUCTURE AND OPERATING MODE
8. CCM has 29 members representing the sectors specified in the Annex of RA Prime Minister’s Decree No. 785-A dated August 19, 2011.
9. Duration of all CCM members mandate is for two years. CCM members are either nominated or elected.
10. The CCM member capacity legally ends before the end of the official mandate in the following conditions:
1) CCM member no longer occupies corresponding position in nominating organization;
2) if a decision on termination of the member capacity before the end of mandate is made based on the majority of CCM member votes due to being absent from three consecutive CCM meetings.
11. The nominating body nominates a new candidate to replace the revoked member according to the defined order.
12. CCM members may be replaced by their nominating organization according to CCM member appointing procedures.
13. CCM Vice-President is elected from CCM members as a result of CCM voting. CCM President and Vice-President should be selected from different sectors represented in CCM.
14. CCM Vice-President position cannot be held by representative of GF Program implementation/coordination offices that are established to act as Principal Recipients within different institutions.
15. CCM Vice-President and Secretariat are selected from the CCM structure during the first meeting which is invited after the official receipt of the nominations of all CCM members stated in point 8 of the present Bylaws.
16. CCM members are entitled to nominate and elect CCM Vice-President and Secretariat.The selection of CCM Vice-President and Secretariat is realized by open voting.
17. All the CCM members have equal rights in participating, expressing and involving in the decision making process.
18. CCM makes decisions by consensus and in the absence of consensus, by voting with simple majority of votes. Each member is entitled to one vote and the voting may not be delegated from one member to another.
19. If needed CCM is entitled to set up technical commissions and working groups for implementation of tasks under CCM coordination.
V. MANDATE OF CCM PRESIDENT, VICE-PRESIDENT AND THE CCM MEMBERS
20. The President of CCM has the following responsibilities:
1) propose to CCM the meeting agenda, according to the proposals submitted by the members and centralized by Secretariat;
2) call CCM ordinary and extraordinary meetings;
3) chair CCM meetings;
4) sign the CCM decisions and correspondence sent on behalf of CCM;
5) submit for CCM discussion the reports related to project implementation;
6) submit to authorized body recommendations on making amendments and/or changes in the present Bylaws.
7) During his/her absence to authorize other CCM member to chair CCM meetings.
21. The Vice-President of CCM has the following responsibilities:
1) During the absence of the CCM President to carry out the duties of the latter as definedby current Bylaw.
2) fulfill the tasks delegated by the CCM President or the tasks mutually agreed.
22. The mandate of the CCM members is as follows:
1) participate and vote in CCM meetings;
2) inform their organizations about CCM activities and decisions made.
VI. RESPONSIBILITIES OF CCM SECRETARIAT
23. The CCM Secretariat has the following responsibilities:
1) monitoring the implementation of the CCM decisions;
2) ensuring functioning of the CCM and logistical support to its activity;
3) informing CCM members regarding the issues of the agenda;
4) ensuring the publicity of the CCM meetings, presence of the invited persons;
5) preparing the minutes of the CCM meetings;
6) fulfilling any other task decided by CCM;
7) submitting annual report to the CCM.
24. To fulfill its tasks CCM Secretariat will:
1) send invitation for CCM meetings;
2) draft CCM meeting agenda and after being agreed by the President send it to the CCM members accompanied by the related documents at least 5 working days before the ordinary meetings and at least 3 working days before the extraordinary meetings;
3) draft the minutes of the CCM meetings;
4) share for comments the minutes of the CCM meetings to the members and other concerned institutions in maximum 7 calendar days after the meeting, summarize, provide them to CCM members and archive;
5) multiply and share the relevant documents related to CCM actions to the CCM members;
6) maintain the print and electronic archives with CCM documents;
7) develop and maintain a web-site containing all the information related to CCM activity;
8) every year, deliver to the Secretariat of the Global Fund the up-dated list of CCM members,the organization/institution represented and the sector they belong to;
9) draw up the CCM decisions and present them to the CCM President for signature;
10) collect and distribute the documents addressed to CCM;
11) distribute to the CCM members the implementation reports received from the Principal Recipients and any other documents received from PRs and The Global Fund;
12) ensure the hand-over of CCM print and electronic archives to the next CCM Secretariat.
VII. CCM MEETINGS
25. CCM meetings are chaired by CCM President or other CCM member nominated by him/her.
26. CCM meets every three months in ordinary meetings, and in extraordinary meetings whenever needed at the President or Vice-President call or upon the written request of at least 3 CCM members within two-week period, according to the suggested agenda.
27. The CCM meetings have a quorum and can take decisions when at least half plus one members are present.
28. If the quorum is not met the Chair makes a decision on postponing the meeting.
29. CCM meeting starts with the approval of the agenda. The Chair reads out the issues included in the agenda and if necessary provides clarifications. In case of adding other issues to the agenda at the request of the CCM member and/or in case of having objections to agenda issues the suggestion is put to the vote.No issues are discussed before the approval of agenda.
30. The decisions are made by vote with simple majority of votes of the present members when the quorum is met. If the quorum is met but some of the members are abstaining from vote because of a declared potential conflict of interest the decisions are made with the simple majority of the expressed votes. CCM members may request that voting on some decisions to be done secretly. Request for secret voting will be voted openly.
31. In case of equal number of votes, the vote of the meeting Chair is decisive.
32. If necessary the CCM President or Vice-President may ask that decision to be made by electronic voting, via e-mail. Electronic voting request will be send by CCM Secretariat. The decisions made by electronic vote are valid if at least half plus one of the members expressed their vote, with simple majority - half plus one of the expressed votes.
33. The electronic vote result is recorded, submitted to the CCM members for signature before the following meeting and archived by the Secretariat.
34. According to the CCM meeting agenda and the issues under discussion, others than CCM members may participate in the meetings, at the President’s initiative and/or the CCM members’ suggestion. With the purpose of ensuring the participation of others in the meeting the Secretariat is sending invitations for participation.
35. The Secretariat prepares the minute of every meeting. The minute of the meeting is considered finalized after receiving and incorporating comments from CCM members. Period for receiving comments is maximum 7 days after the draft minute is send to CCM members. The finalized minutes are posted on the CCM web-site.
36. The documents referring to CCM actions are circulated and archived by the CCM Secretariat.
VIII. Relationship between the CCM and the Principal Recipient
37. In order to prepare for the CCM meetings, PR/PRs should prepare and send in due time to the Secretariat, in accordance with the meeting methodology, the following documents to be presented to CCM:
a) reports about the implementation performance, fund spending ratio and the barriers in implementation;
b) reports referring to SR performance;
c) applications for selection of SRs and funding relocation if needed.
38. PR will ensure the access of any CCM member to the documents about grant implementation through CCM website. Type of documents include action plans,M&E plans, reports to The Global Fund LFA, contracts concluded with SRs, reports about progress of meeting the grant condition precedents, SR reports, PR and SR audit reports and others.
IX. Administration of the conflict of interests during CCM operations
39. CCM establishes from its first meeting a conflict of interest examination committee and an appeal committee. Each of the 2 committees will have 3 members each of them coming from different sectors represented in CCM. Members of these committees will be elected by CCM according with the decision making procedure of CCM.
40. There is a conflict of interests whenever one CCM member or the organization/institution he represents in the CCM has a personal or institutional interest in making a decision referring, but not limited to:
1) selection of the Principal Recipient;
2) selection of Sub-recipients;
3) renewal of the Principal Recipient for the next phase of one grant;
4) re-granting of the grant funds or re-scheduling of the implementation;
5) aspects regarding monitoring and evaluation of the activity of the Principal Recipients and/or Sub-recipients;
6) measures with financial impact over the Principal Recipients and/or Sub-recipients;
7) appointment of the members of the commissions or technical groups which make recommendations based on which CCM makes decisions;
8) development of applications for The Global Fund;
9) CCM oversight role.
41. Before any discussion and decision made during the CCM meeting related to the situations listed at article 41 the meeting Chair asks present members to declare their potential conflict of interest if any.
42. The member declaring to be in a potential conflict of interests related to the respective decision must abstain from voting in adopting the respective decision. CCM may decide if the member declaring a potential conflict of interest may participate in discussions related to the respective issue.
43. Potential position of conflict of interest in which a member can be in relation to one decision before the decision is made can also be notified by another member of the CCM. This notification can be done openly during the CCM meeting or under the protection of confidentiality to the CCM Secretariat.
44. Regardless the way the notification from point 43 was made the CCM meeting Chair will announce this notification in the meeting and will ask the member in discussion to express his/hers opinion. If member agrees that the notification is correct than the procedure from point 42 is applied. If the member objects to the notification than the case is deferred to the conflict of interest examination committee that will meet aside of the CCM meeting and will make a decision before the end of the respective CCM meeting. The decision of the examination committee is definitive and applicable immediately.
45. Potential position of conflict of interest in which a member can be in relation to one decision after the decision is made can be notified by another member of the CCM. This notification can be done openly during the CCM meeting or under the protection of confidentiality to the CCM Secretariat.
46. In the case presented at point 45 when the notification is made after the decision was made the conflict of interest examination committee is activated and shall make the investigations within 10 working days at maximum and shall draw up a report stating their conclusion regarding the alleged conflict of interest.Secretariat will send the report to all the CCM members within 2 working days at maximum since it was received. The member under investigation has the right for appeal.
47. In case the member under investigation appeals the conclusion of the conflict of interest examination committee the situation is going to be investigated by the the appeal committee within ten working days from submitting the report. The conclusion of the appeal committee is final.
48. If one of the members of the conflict of interest examination committee or appeal committee is himself/herself the subject of investigation he/she will be replaced in the respective committee through CCM decision.
49. During the investigation of an alleged conflict of interest related to one specific decision after the decision was made, the implementation of that decision is suspended. If the final investigation report confirms the conflict of interest in the adoption of the respective decision that decision is canceled.
X. CCM ACTIVITIES IN THE AREA OF THE GLOBAL FUND APPLICATION DEVELOPMENT, SELECTION OF PRINCIPAL RECIPIENTS, RECONFIRMATION DURING GRANT IMPLEMENTATION, DEVELOPING THE PROCEDURES FOR SELECTION OF SUB-RECIPIENTS, CCM MEMBERS, NON-GOVERNMENTAL ORGANIZATIONS ACTING AS CCM MEMBERS AND CCM SECRETARIAT, AS WELL AS ESTABLISHMENT OF CCM TECHNICAL WORKING GROUPS AND DEFINING THEIR FUNCTIONS
1. THE PROCESS OF DEVELOPING AND APPROVING THE APPLICATIONS FOR THE GLOBAL FUND GRANTS
50. With the purpose of regulating the process of developing and approving the applications for The Global Fund grants the CCM will:
1) at the beginning of each year commission the technical working groups to advise CCM on the opportunity for applying to the Global Fund respective round of funding based on country needs and priorities;
2) during the first quarter of the respective year make a decision on applying to the Global Fund with project proposal.
51. With the purpose of regulating the process of developing the applications for The Global Fund grants the CCM will:
1) nominate a writing committee members including but not limited to the CCM technical working groups;
2) one writing committee will be nominated for developing proposal in each sector, the selection and activities of which should observe the provisions on avoiding the conflict of interest in the present Bylaws.
52. The writing committee will:
1) apply to international and donor organizations to receive technical support for developing project proposals;
2) prepare and submit for CCM approval the plan for proposal development and approval;
3) prepare the structure of the proposal based on the known templates of The Global Fund applications with identification of all the required conditions, including priority areas to be covered, gaps and targets for respective areas (number of people covered with services, expected results) against existing national strategies and available resources;
4) submit the structure of the proposal for CCM approval;
5) prepare the templates for inputs from possible contributors to the proposal development and implementation, including but not limited to:
a. eligibility criteria for potential implementer
b. project description
c. budget and work plan
6) prepare the selection procedure for asking, reviewing and approving contributions to the proposal. Selection procedure,input templates and timeline will be approved by CCM.
53. The invitation for submitting contributions will be published in printed media and posted on CCM web-site.
54. Selection of inputs:
1) is equivalent with selection of SRs for the future implementation of the respective grant in case it is approved by The Global Fund;
2) will be made by a special nominated committee by CCM with the technical support of the technical working group;
3) selection process will be based on transparent criteria of evaluation with clear mechanisms and procedures of appeal developed and approved by CCM for each process.
55. Once the contributions and inputs and their authors are selected the writing committee will pursue with finalization of the proposal.
56. The first draft of the proposal prepared by the writing committee based on the contributions and inputs selected will be shared with CCM in advance for suggestions and comments.
57. The proposal submitted by the writing committee for CCM approval is approved by CCM observing the CCM procedure for making decisions defined by the present Bylaws.
2. Procedure for selection and nomination of Principal Recipients and of reconfirmation of PRs during the process of grant implementation
58. During the proposal writing process the CCM during an open CCM meeting selects Primary Recipient/s for proposal implementation by making corresponding decision. The established selection process is followed for both new projects and continuation (second stage) of the existing projects.
59. Each PR candidate makes a presentation during the CCM meeting to respond to the requirements of eligibility.
60. In case of confirmation of a PR for a continuation of the respective grant the CCM members that are SRs of the respective PR under the respective grant are required to abstain from voting according to the Conflict of Interest provisions of the present Bylaws.
61. During the selection of the Global Fund project Primary Recipient the CCM is guided by the following eligibility criteria:
1) legal entity that can be part of a contractual agreement with the Global Fund;
2) able to receive funds on a separate bank account dedicated for this purpose;
3) able to establish a separate working group that will work full time for the GF program implementation;
4) able to disburse funds;
5) capacity to have in place accounting, financial and programmatic systems and procedures to get into contractual relations with the entities and individuals in the scopes of the implementation of the GF projects;
6) availability of procurement specialists with sufficient education and qualification for procurement process implementation;
7) capacity to have adequate specialists for M&E arrangements;
8) capacity to prepare regular financial and implementation progress reports;
9) capacity to ensure the transparency of the operations and keep close communication with the implementation partners as well as with the CCM, GF and GF LFA;
10) able to get into contractual relations with public institutions, NGOs and other organizations;
11) able to provide technical assistance to the SRs that may need that on a temporary basis during the implementation process.
3. PRESENTING THE SUB-RECIPIENT SELECTION PROCEDURE AFTER THE PROPOSAL WAS APPROVED BY THE GLOBAL FUND
62. After the approval of The Global Fund grants the Principal Recipient based on the requirements of the Republic of Armenia Legislation applicable and in concordance with the Global Fund approaches presents to the CCM the procedures for selection of Sub-recipients.
63. The responsibility for the SRs selection after the grant approval is of the PR that has signed the respective grant agreement with The Global Fund.
64. The same procedure for SR selection will be applicable at the beginning of a new grant implementation or in the process of implementation if CCM decides to relocate grant resources or to use saved resources for a specific activity that was not included in the initial work plan.
65. The Principal Recipient will draft and submit for CCM approval the SR selection procedure and timeline based on transparent evaluation criteria with precise appeal mechanisms and procedures and pursuant to the requirement of the Legislation and The Global Fund approaches.
66. The invitation for submitting applications will be posted on CCM web-site, as well as published in a national printed media.
67. Selection of SRs will be made by a special committee proposed by respective PR and approved by CCM with the technical support of the appropriate CCM technical working group.
4. CCM SECRETARIAT SELECTION PROCEDURE
68. CCM Secretariat is selected during the open CCM meeting by making relevant decision.
69. Each candidate makes a presentation during the CCM meeting, at the same time ensuring the eligibility criteria defined by the present Bylaws.
70. Organization that hosts the Secretariat will establish the CCM Secretariat as a separate unit working under the coordination of the CCM President. The organization hosting the Secretariat:
1) has the status of a legal entity that can be part of a contractual agreement with the Global Fund;
2) is able to receive funds on a separate bank account opened specially for this purpose;
3) may establish working group for implementing the functions assigned to CCM Secretariat;
4) has capacity to prepare regular financial and implementation progress reports;
5) capacity to ensure the transparency of the operations and keep close communication with the implementation partners, as well as with the CCM President, CCM Vice-President and The Global Fund Secretariat;
6) is selected for a 2-year period.
5. CCM TECHNICAL WORKING GROUP STRUCTURE AND FUNCTION DEFINITION CRITERIA
71. If needed the CCM establishes technical working groups for implementation of specific tasks under CCM coordination. The technical working groups are formed by the CCM with the purpose of coordinating HIV/AIDS, Tuberculosis and other relevant fields.
72. The CCM technical working group activities are carried out as follows:
1) members of the CCM technical working group elect a Chair and a Secretary;
2) Chair of the CCM technical working group calls, presides and coordinates the group meetings coordinating the working group activities;
3) the secretary of the CCM technical working group records the minutes of the meetings and ensures the communication among the group members;
4) participation of the CCM technical working group members in the work of the technical working group is voluntary and non-remunerated. However in cases when tasks given by CCM to the technical working group require more than 2 days of work the CCM may decide that the CCM working group members, with the exception of civil servants, to be remunerated from the CCM funding.
73. Functions of the HIV/AIDS Technical working group:
1) advise CCM on technical issues related to the development and implementation of the HIV/AIDS programmes and projects;
2) being the CCM HIV/AIDS technical working group act as HIV/AIDS technical support capacity for the CCM in its relation with PR, LFA and the Global Fund Secretariat;
3) draft the structure of the HIV/AIDS proposals applications for the Global Fund funding rounds when mandated by CCM;
4) participate in the process of drafting the national applications for HIV/AIDS;
5) participate in the evaluation and selection committees that are established by CCM;
6) participate in the oversight and M&E activities included in its annual plan by CCM;
7) undertake any other technical work in the area of HIV/AIDS that CCM delegates.
74. The requirements for HIV/AIDS technical working group structure:
1) HIV/AIDS technical working group members are experts in the area of HIV/AIDS nominated by technical institutions or agencies that can include but are not limited to:national HIV/AIDS programme, national public health programme, national expert NGOs in the area of HIV/AIDS, international technical agencies like WHO andUNAIDS, donors and international NGOs with programmes and capacity in the area of HIV/AIDS;
2) The list of HIV/AIDS technical working group members is approved by the CCM on annual basis;
3) participation of SR organizations in the HIV/AIDS technical working group has to observe the procedures for avoiding conflict of interest.
75. Functions of the Tuberculosis Technical working group:
1) advise CCM on technical issues related to the development and implementation of the Tuberculosis programmes and projects;
2) being the CCM Tuberculosis technical working group act as Tuberculosis technical support capacity for the CCM in its relation with the Global Fund, PR and LFA;
3) draft the structure of the Tuberculosis applications for The Global Fund funding rounds when mandated by CCM;
4) participate in the process of drafting the applications in the scopes of the national strategy in the field of regulating Tuberculosis prevention issues;
5) participate in the evaluation and selection committees that are established by CCM;
6) participate in the oversight and M&E activities included in its annual plan by CCM;
7) undertake any other technical work in the area of Tuberculosis that CCM delegates.
76. The requirements for Tuberculosis technical working group structure:
1) Tuberculosis technical working group members are experts in the area of Tuberculosis nominated by technical institutions or agencies that can include but are not limited to: national TB programme,national public health programme, national expert NGOs in the area ofTuberculosis, international technical agencies like WHO and UNAIDS, donors andinternational NGOs with programmes and capacity in the area of TB;
2) The list of Tuberculosis technical working group members is approved by the CCM on annual basis;
3) participation of SR organizations in the tuberculosis technical working group has to observe the procedures for avoiding conflict of interest.
6. Principles and CCM support for the process of election of national NGO members and members representing people infected or affected by HIV/AIDS and Tuberculosis
77. NGOs are entitled to the total number of 4 seats in the structure of CCM, each of these seats is allocated as a result of an election process. Additional 2 seats are reserved one for individuals or organizations representing the interests of TB patients and one of for individuals living with HIV/AIDS or organizations representing them. Two out of the four seats envisaged for NGOs shall be provided to local NGOs active in the sphere of Tuberculosis, and two seats shall be provided to local NGOs active in the sphere of HIV/AIDS. In case no such organizations submit applications for CCM membership the allocated seats may be occupied by NGOs active in public health sector.
78. For NGO organizations to be eligible to serve as CCM members following criteria are required:
1) For local NGOs active in the sphere of Tuberculosis - experience implementing programs in the sphere of Tuberculosis, and for local NGOs active in the sphere of HIV/AIDS- experience implementing programs in the sphere of HIV/AIDS;
2) For local NGOs active in public health sector - experience implementing programs in the area of healthcare and public health;
3) at least one year of experience in grants implementation.
79. Management of NGO election process can receive support of the CCM Secretariat and will accommodate observers from CCM members representing other constituencies than national NGOs.
80. Funding for some of the NGO election process costs can be covered from the CCM funding and will be limited to renting costs for meeting facilities and communication costs.
81. NGO election process is organized by the CCM Secretariat. The process of collecting applications for participation in NGO election is managed by the CCM Secretariat. Election of NGOs for CCM membership is carried out by NGOs themselves. The procedure that NGOs decide for election will be reported to CCM and included in the CCM documentation.
82. The regular election of local NGOs for CCM membership will be carried out every two years. The NGOs have unlimited right for being re-elected.
83. If prior to expiration of the 2 year mandate one CCM member NGO is giving up the mandate for the respective seat an extraordinary round of election is organized in the order defined by this Bylaw.
7. Principles and CCM support for the process of selection of members of other sectors represented in CCM
84. Different sectors represented will be invited by CCM Secretariat to nominate their representatives in the limits of number of allocated seats according to self decided selection mechanisms.
XI. CCM OVERSIGHT FUNCTIONS OVER THE IMPLEMENTATION OF THE GLOBAL FUND GRANTS
85. CCM shall carry out the assessment of its own operation and of the implementation of The Global Fund grants in accordance with monitoring and evaluation plan containing:
1) annual self-assessment questionnaire;
2) assessment of the information included in the reports submitted by PR;
3) meetings of theCCM members with LFA;
4) meetings of theCCM members with The Global Fund representatives on the occasion of their visits to Armenia;
5) visits of CCM members to PRs, coordinated with LFA visits, if the case;
6) monitoring visits by CCM members to SRs, coordinated with PR.
86. CCM shall approve the oversight plan and the steps to be taken in view of its development and implementation.